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The Cemetery Records System contains the following
modules:
Burial Records
The Charon Burial Records module provides the following information:
Master File
Maintenance and Enquiry System:
·People
·Burial Sites
·Site Licensing / Ownership
·Funeral Services
·Burials
·System Set Up
Reports:
· Burial Certificate
· Burial Deed
· Burial Deed Listing
· Site Details
· Burial Bookings
· Burial Records
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Transactions
The Charon Transactions module provides the facilities to manage
the following information:
Systemised work flow's in the form of transactions for the following:
·Create Burial Service
·Create Site Deed
·Site Ownership Transfer
·Authorise a certified copy of the Ownership Deed
Reports:
·Service Listing
·Certified copy of Burial Deed
·Site Status
·Site Deed Mail Merge
·Services Mail Merge
·People Mail Merge
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Cremation Records
The Charon Cremation Records module provides the following information:
Master File Maintenance and Enquiry System:
· Cremations
· Memorials
· Pre Need Cremation Certificates
Transactions:
· Create Cremation Service
· Create Memorial Service
· Create Sundry Service
· Create Cremation Certificate
· Create Pre Need Cremation Certificate
· Pre Need Cremation Certificate Ownership Transfer
Reports:
· Cremation Certificate
· Pre Need Cremation Certificate
· Pre Need Cremation Certificate Listing
· Certified copy of Pre Need Cremation Certificate
· Cremated Remains to Funeral Arranger
· Ashes Labels for Cremated Remains
· Pre Need Cremation Certificates Mail Merge
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Accounting Interface
The Charon Accounting Interface module provides the following
information:
Master File Maintenance and Enquiry System:
· Resources
· Cemetery Billing Rules
· Cemetery Customers
Transactions:
· Service creation is interfaced to the Accounting module
· Funeral Arrangers and Memorial providers are linked to
the customer file
· Invoice number and date is automatically maintained in
the cemetery management master files from the relevant
transactions
· The system is fully integrated into ACCPAC PRO Series
Reports:
· Resource Bookings
· Booking Confirmation
· Burial Works Orders
· Invoices
· Statements
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Advanced Cemetery
Management
The Charon Advanced Cemetery Management module provides the following
information:
Master File Maintenance and Enquiry System:
· Burial Areas / Sections
· Cemeteries and / or Crematoria
Transactions:
· Lift and Deepen
· Deed Term Extension
· Relinquish Deed
· Recalculate Site Capacity
· Automatic audit logging of all changes to the Cemetery
Management database
· Automated Correspondence
Reports:
· Duplicate Burial Depths
· Today's Services
· Audit Change Log
· Booking Summary Sheet
· Lift and Deepen Status
· Automated correspondence mail merge
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Map Integration
The Charon Map Integration module provides the following information:
Transactions:
· Map update is integrated into every function that touches
deceased details, site status, site ownership, owner
details
· Replace Map Data
· Replace Touch Screen Data
· Charon Mapping GIS system is either manually updated, or
automatically updated at predetermined intervals as
part of the Charon Cemetery Management Suite, depending
on your choice of the manual or automatic method
Reports:
· Touch Screen System mail merge
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Charon
Integrated Maps
Charon Mapping can be accessed from within the Charon Cemetery Records
module via the Charon Integrated Maps module. This allows the user
to access the map directly when positioned on a site. Once the map
is opened in a window, the site the user is currently accessing
is automatically identified in the map. From here, the user can:
· Pan
· Zoom in
· Zoom out
· Print Site Location Maps
This function is available from the following screens without
exiting the Charon records application:
· Burial
· Site
· Memorial
· Deed
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Charon Linked
Documents
The Charon Linked Documents / Images module is able to display any
document or image from within the Charon Cemetery Management Suite.
The linked images maintenance function allows the user to link any
type of document or image with a particular record within the cemetery
management system, this module allows entry of unlimited images
per record as well as linking the same image to an unlimited number
of different records. These views are available on the following
screens:
· People
· Site
· Service
· Burial
· Deed
· Memorial
· Cremation
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Charon Works
Orders
The Charon Works Orders module provides the facilities to
manage the following information:
Master File Maintenance and Enquiry System:
· Works Orders
· Resources
Transactions:
· Create Works Order
· Automatic Burial Works Order
Reports:
· Resource Listing
· Today's Activities
· Completed Works Orders
· Outstanding Works Orders
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Charon
Contracts
The contracts module is integrated into the cemetery records and
accounts receivable systems through the point of invoicing. Consequently,
all service types are supported through the contracts module, together
with the sale of any item recorded in the inventory file. The system
also enables the user to enter in individual payment terms for each
contract, allowing the calculation of interest revenue, late fees,
regular payments, final payment. Support is also provided to include
interest free periods automatically.
Master File Maintenance and Enquiry System:
· Contracts
· Mandatory / Optional Contracts
Reports:
· Contracts Mail Merge
· Coupon Book (Time Payments)
· Expected Income Projection
· Sales Analysis
· Aged Receivables
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Charon
Pre Need
The Charon Pre Need module provides the facilities to manage
the following information:
Master File Maintenance and Enquiry System:
· Pre Need Service
Transactions:
· Create Pre Need Services (Burial, Cremation or Memorialisation)
· Convert Pre Need to At Need Service
· Transfer Pre Need Ownership
· Relinquish Pre Need Ownership
· Lost Pre Need Certificate Declaration
· Certified Copy of Pre Need Service Certificate
Reports:
· Pre Need Rights Certificate
· Section Capacity
· Pre Need Service History Report
· Redeemed Pre Need Services
· Sales Analysis
· Pre Need vs At Need
· Pre Need to At Need Conversion
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Charon
Commissions
The Charon Commissions module provides the facilities to
manage the following information:
Master File Maintenance and Enquiry System:
· Sales Persons
· Commission
· Commission Rates
Transactions:
All transactions that generate chargeable items are affected by
this module, enabling the calculation of commissions on each inventory
item listed in the cemetery. This portion of the system is inbuilt
within the order entry, inventory and accounts receivable modules
of our cemetery management system. Items can be marked as not commissionable,
or certain items may attract different rates of commission. All
the rules for commissions can be defined by your cemetery.
Reports:
· Sales Analysis
· Commissions Payable
· Sales History by Salesperson
· Sales History by Inventory Item
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Charon Trust
and Care
The Charon Trust and Care module enables the automatic generation
of liability (payments due) for all prearranged services and products.
This module automatically generates postings from payments received
from Contract Sales, for example 20% of each payment can be allocated
to your cemetery Trust Fund, ensuring that your cemetery is meeting
it's legal obligations. This module also handles the allocation
of deposits to Endowment Care accounts for new sales made.
Master File Maintenance and Enquiry System:
· Trust maintenance
· Care maintenance
Transactions:
This system will recognise cash receipts against a contract and
will automatically calculate the distribution to be made to Trust
accounts based on your cemetery's requirements. Cash Receipts for
At Need sales can have a percentage allocated to Endowment Care
funds as per your cemetery requirements.
Reports:
· Payment Disbursement Report
· Trust Fund payment for Date Range
· Care Fund payments for Date Range
· Trust Withdrawal Report for Date Range
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